Privacy Policy
Last updated: January 15, 2025
At Checkkaro (“we,” “our,” or “us”), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our background verification services.
By accessing or using our services, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
1. Information We Collect
Personal Information: Name, date of birth, contact information (email, phone, address), government-issued ID numbers, photographs, and biometric data where applicable.
Employment Information: Work history, job titles, employment dates, salary information (when authorized), and professional references.
Educational Information: Academic records, degrees, certifications, and educational institution details.
Background Check Data: Criminal records, court records, credit history (where permitted), and other public records.
Technical Data: IP address, browser type, device information, and usage data when you access our website or portal.
2. How We Use Your Information
We use the information we collect to:
- Conduct background verification services as requested by our clients
- Verify the accuracy of information provided by subjects
- Communicate with you regarding verification requests and results
- Comply with legal obligations and regulatory requirements
- Improve our services and develop new features
- Prevent fraud and ensure the security of our platform
- Generate anonymized analytics and reports
3. Consent and Legal Basis
We process personal information based on the following legal grounds:
- Consent: Background checks are conducted only with proper authorization from the subject or as permitted by law.
- Contractual Necessity: Processing necessary to fulfill our service agreements with clients.
- Legal Obligation: Processing required to comply with applicable laws and regulations.
- Legitimate Interests: Processing for fraud prevention, security, and service improvement.
4. Information Sharing and Disclosure
We may share your information with:
- Clients: Employers, landlords, or other authorized requesters who initiated the verification.
- Verification Sources: Educational institutions, employers, government agencies, and other parties necessary to complete verification.
- Service Providers: Third-party vendors who assist in our operations under strict confidentiality agreements.
- Legal Authorities: When required by law, court order, or to protect our legal rights.
We do not sell personal information to third parties for marketing purposes.
5. Data Security
We implement industry-standard security measures to protect your information:
- Encryption of data in transit and at rest (AES-256)
- Secure access controls and authentication
- Regular security audits and penetration testing
- Employee training on data protection
- Physical security measures at our facilities
- SOC 2 Type II compliance
6. Data Retention
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, and resolve disputes. Verification reports are typically retained for 3-7 years, depending on applicable laws and regulations. You may request deletion of your data subject to legal retention requirements.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal information
- Correct inaccurate or incomplete data
- Request deletion of your data (right to be forgotten)
- Object to or restrict certain processing activities
- Data portability
- Withdraw consent at any time
- Lodge a complaint with a supervisory authority
To exercise these rights, please contact us using the information provided below.
8. Cookies and Tracking
Our website uses cookies and similar technologies to enhance your experience. You can control cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or sending you an email. Your continued use of our services after such modifications constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact our Data Protection Officer:
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